Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Belfast City Council

9 Adelaide Street

Belfast

BT2 8DJ

Email

pmu [at] belfastcity.gov.uk

Telephone

+44 2890320202

Country

United Kingdom

NUTS code

UKN06 - Belfast

Internet address(es)

Main address

https://www.belfastcity.gov.uk/tenders/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

MTC of callout, repairs & maintenance to Air Condition systems at various Council Properties

Reference number

ITT 38532

II.1.2) Main CPV code

• 50800000 - Miscellaneous repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.

The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.

Furthermore BCC wish to include:

• FGas leakage testing - Regulation (EC) No 842/2006

• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)

• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 39717200 - Air-conditioning appliances
• 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
• 50730000 - Repair and maintenance services of cooler groups

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

II.2.4) Description of the procurement

This contract is a Measured Term Contract for the supply of routine, response maintenance, pro-active service support and minor works for the Air Conditioning and Cold/Freezer rooms at the BCC premises as detailed in Appendix A. BCC may at any time during the contract period add or remove sites from this list and vary the nature and content of the works to be ordered.

The provision of an emergency, 24 hour, seven days per week call-out services to secure and make safe Council property is an essential and integral part of this work and is ‘of the essence’ with regards to the award and performance of the contract. The Contractor is required to have his representative on site within one hour to make safe the location within the Contract area. The Contractor shall provide the Council with one contact name and telephone number for this purpose.

Furthermore BCC wish to include:

• FGas leakage testing - Regulation (EC) No 842/2006

• EPBD Air Conditioning reports - “The Energy Performance of Buildings (Certificates and Inspections) (Amendments) Regulations (Northern Ireland) 2009” (CIBSE Guide TM44 2012)

• R22 refrigerant replacement and system modifications- Regulation (EC) No 842/2006

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

3 March 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

4 March 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Belfast City Council

Belfast

Country

United Kingdom

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