Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Rhondda Cynon Taf CBC

2 Llys Cadwyn, Taff Street

Pontypridd

CF37 4TH

Email

purchasing [at] rctcbc.gov.uk

Country

United Kingdom

NUTS code

UKL15 - Central Valleys

Internet address(es)

Main address

http://www.rctcbc.gov.uk/

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etenderwales.bravosolution.co.uk/web/login.shtml

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etenderwales.bravosolution.co.uk/web/login.shtml

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cleaning of Educational and Other Establishments within Rhondda Cynon Taf CBC - Framework

Reference number

RCT/CE/R007/25

II.1.2) Main CPV code

• 90910000 - Cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The Council requires a service provider to provide a cleaning service at a number of educational and other establishments across Rhondda Cynon Taf CBC.

There will be 4 suppliers appointed to the framework on a ranked basis.

CONTRACT PERIOD OF 3 YEARS FROM 7th OCTOBER 2025 (COMMENCEMENT DATE) WITH A FURTHER OPTION TO EXTEND FOR 2 + 1 YEARS

POTENTIAL END DATE: 6th OCTOBER 2031

II.1.5) Estimated total value

Value excluding VAT: £16,800,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKL15 - Central Valleys

Main site or place of performance

Throughout Rhondda Cynon Taf CBC

II.2.4) Description of the procurement

The Council requires a service provider to provide a cleaning service at a number of educational and other establishments across Rhondda Cynon Taf, and to potentially offer a cleaning service that would be available to all educational and other establishments as required.

There are currently requirements for 79 establishments throughout Rhondda Cynon Taf, but this may change over the course of the framework, there are no guaranteed volumes

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £16,800,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

7 October 2025

End date

6 October 2028

This contract is subject to renewal

Yes

Description of renewals

PERIOD OF 3 YEARS FROM 7th OCTOBER 2025 (COMMENCEMENT DATE) WITH A FURTHER OPTION TO EXTEND FOR 2 + 1 YEARS

POTENTIAL END DATE: 6th OCTOBER 2031

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

In the case of framework agreements, provide justification for any duration exceeding 4 years:

Due to significant TUPE implications and the cost of set up across a high number of establishments, a longer term Framework is seen as beneficial.

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

9 April 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

9 April 2025

Local time

1:00pm

Place

Electronically

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: February 2031 - If all the extensions are approved.

VI.3) Additional information

Link to the advert on ETenderwales. Copy and paste URL

https://etenderwales.bravosolution.co.uk/go/920744090194F4A34E7F

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147810

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Rhondda Cynon Tafs Social Value Measures will be used for this contract, largely based on the TOM's Social Value model

(WA Ref:147810)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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