Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Somerset Council

County Hall, The Crescent

Taunton

TA1 4DY

Contact

Kyesha Henson

Email

CommercialandProcurement [at] Somerset.gov.uk

Telephone

+44 03001232224

Country

United Kingdom

NUTS code

UKK23 - Somerset

Internet address(es)

Main address

https://supplierlive.proactisp2p.com/

Buyer's address

https://supplierlive.proactisp2p.com/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Security Services and Servicing, Testing and Inspection of Alarms and Suppression Systems 2025

Reference number

ERFX1001158

II.1.2) Main CPV code

• 50610000 - Repair and maintenance services of security equipment

II.1.3) Type of contract

Services

II.1.4) Short description

This tender presents an opportunity for Security Services and Servicing, Testing and Inspection of Alarms and Suppression Systems, encompassing various lots.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Security Services - East

Lot No

1

II.2.2) Additional CPV code(s)

• 79710000 - Security services

II.2.3) Place of performance

NUTS codes

• UKK23 - Somerset

II.2.4) Description of the procurement

Somerset Council are interested in procuring a contract for the provision of security services (Static Guarding, Key Holding, Mobile Patrol, Locking and Unlocking, SIA Security) for the Corporate Estate across the entire Authority. There appears to be a significant opportunity to procure improved services for the Corporate estate in Somerset that will – in most cases – save money.

At present Somerset Council has an ad hoc site by site agreement with numerous contractors to meet its current requirements. The sites vary greatly in size, with our largest building being County Hall in Taunton, and the geographical areas also differ significantly. Covering a wide expanse, this geographical region includes the central area of Taunton, the rugged coastline of Minehead, and the rural outskirts of Frome, among other areas more remote such as Exmoor.

There is a variation in the level of security cover required at each site, with some sites demanding a greater level of security than others.

II.2.5) Award criteria

Quality criterion - Name: Quality Award Questions / Weighting: 30

Quality criterion - Name: Social Value / Weighting: 10

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend the contract for 2 12 month periods. Following this a procurement exercise will take place

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Security Services - West

Lot No

2

II.2.2) Additional CPV code(s)

• 79710000 - Security services

II.2.3) Place of performance

NUTS codes

• UKK23 - Somerset

II.2.4) Description of the procurement

Somerset Council are interested in procuring a contract for the provision of security services (Static Guarding, Key Holding, Mobile Patrol, Locking and Unlocking, SIA Security) for the Corporate Estate across the entire Authority. There appears to be a significant opportunity to procure improved services for the Corporate estate in Somerset that will – in most cases – save money.

At present Somerset Council has an ad hoc site by site agreement with numerous contractors to meet its current requirements. The sites vary greatly in size, with our largest building being County Hall in Taunton, and the geographical areas also differ significantly. Covering a wide expanse, this geographical region includes the central area of Taunton, the rugged coastline of Minehead, and the rural outskirts of Frome, among other areas more remote such as Exmoor.

There is a variation in the level of security cover required at each site, with some sites demanding a greater level of security than others.

II.2.5) Award criteria

Quality criterion - Name: Quality Questions / Weighting: 30

Quality criterion - Name: Social Value / Weighting: 10

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend the contract for 2 12 month periods. Following this a procurement exercise will take place

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Security Services Combined (East and West)

Lot No

3

II.2.2) Additional CPV code(s)

• 79710000 - Security services

II.2.3) Place of performance

NUTS codes

• UKK23 - Somerset

II.2.4) Description of the procurement

Somerset Council are interested in procuring a contract for the provision of security services (Static Guarding, Key Holding, Mobile Patrol, Locking and Unlocking, SIA Security) for the Corporate Estate across the entire Authority. There appears to be a significant opportunity to procure improved services for the Corporate estate in Somerset that will – in most cases – save money.

At present Somerset Council has an ad hoc site by site agreement with numerous contractors to meet its current requirements. The sites vary greatly in size, with our largest building being County Hall in Taunton, and the geographical areas also differ significantly. Covering a wide expanse, this geographical region includes the central area of Taunton, the rugged coastline of Minehead, and the rural outskirts of Frome, among other areas more remote such as Exmoor.

There is a variation in the level of security cover required at each site, with some sites demanding a greater level of security than others.

II.2.5) Award criteria

Quality criterion - Name: Quality Questions / Weighting: 30

Quality criterion - Name: Social Value / Weighting: 10

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend the contract for 2 12 month periods. Following this a procurement exercise will take place

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Servicing, Testing and Inspection of Alarms and Suppression Systems

Lot No

4

II.2.2) Additional CPV code(s)

• 35121700 - Alarm systems
• 45312100 - Fire-alarm system installation work
• 45312200 - Burglar-alarm system installation work
• 79711000 - Alarm-monitoring services

II.2.3) Place of performance

NUTS codes

• UKK23 - Somerset

II.2.4) Description of the procurement

Somerset Council are interested in procuring contracts for the provision of alarm and other ancillary system maintenance services for the Corporate Estate across the entire Authority. There appears to be a significant opportunity to procure improved services for the corporate estate in Somerset that is projected to save money.

The Council’s Corporate property portfolio is typical of a local authority comprising of a mixture of libraries, offices, museums, children’s centres, social care units and vacant buildings. The property portfolio covers approximately 120 corporate sites which have some form of alarm, access control or fire suppressions systems which require planned and reactive maintenance services. Contractors are advised that Somerset Council are currently delivering a robust asset reduction exercise which will seek to reduce the number of property assets throughout the term of this contract.

II.2.5) Award criteria

Quality criterion - Name: Quality Questions / Weighting: 30

Quality criterion - Name: Social Value / Weighting: 10

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend the contract for 2 12 month periods. Following this a procurement exercise will take place

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

24 March 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

24 March 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Service

Cabinet Office

London

Country

United Kingdom

• Share
• Share
• Share